New Organization Application Timeline

For Fall 2025, new student organization application is open from September 22 to October 13.
During this period, interested students must submit all required materials through LUCommunity.

All of the following are required:

• New Organization Registration Form (LUCommunity)
• Officer Roster including:
  • Minimum 3 E-Board members:
    • President
    • Treasurer
    • One additional officer position of your choice
  • Minimum 7 general members
• Faculty/Staff Advisor:
  • Must be a full-time LUC faculty or staff member
  • Advisor must approve their role in the application
• Organization Constitution:
  • Must use the official template provided here
• Proposed activities / event schedule

For more information, please refer to the Process of Registration page.

Yes.
All organizations seeking approval must complete a mandatory orientation.

• Organizations will be invited to orientation by November 10
• Missing this deadline may result in your application being moved to the Spring review cycle

If all required steps are completed within the Fall registration timeline:

• Your organization may be approved to operate in the Spring semester
• You will be eligible to apply for student organization funding in the Spring semester

Yes. Organizations approved during the Fall cycle must complete re-registration in the Spring semester to remain active for the next academic year.

Applications open on LUCommunity on April 24.

During this period, students may:

• Begin drafting their application
• Upload required materials
• Develop their constitution and roster

Before submission, students are required to complete:

• The self-assessment worksheet
• A required meeting with CAN

Students must schedule a meeting during the late spring through June 15. Meeting can be scheduled via email at can@luc.edu.

Meeting period: April 20 – June 15

In this meeting, CAN team will:

• Evaluate organizational readiness
• Identify duplication with existing organizations
• Provide feedback prior to submission

This meeting is a mandatory step. Applications will not move forward without it. You should be prepared to discuss your completed New Student Organization Pre-Application Assessment Worksheet at this meeting.

The deadline is July 1st. All materials must be fully submitted on LUCommunity by this date.

Important notes:

• No edits are accepted after July 1
• Late applications are not reviewed

Organizations must complete mandatory orientation prior to becoming active.

• Both president and treasurer are required to complete their position-specific orientation
• Instructions will be sent to the organization email
• Approval is conditional upon completion of orientation

Organizations may begin operating the following semester at the earliest, once fully approved.

Before approval is granted by CSE, organizations may not:

• Host events
• Reserve space
• Represent themselves as official student organizations

The required meeting is mandatory. If it is not completed:

• The application will not proceed to final approval
• The student will be notified
• Student leader will need to go through the new student organization application process again at a later cycle

For the Spring application cycle, approved organizations that complete orientation may begin operating the following Fall semester, which falls in the next academic year. Therefore, you do not need to re-register for that academic year but must complete re-registration in the next scheduled cycle.