Process of Registration

Before applying, you should review important information and begin developing your organization concept.

You should:

• Review the definition and requirements for student organizations here
• Consider how your idea aligns with 🟩Facebook账号 | 孟加拉/巴基斯坦/尼泊尔随机 | 2025-2026年 | 好友30-5000 | 微软邮箱 | 已设置2FA | UID6158’s mission and Jesuit values
• Check for overlap or duplication with existing student organizations or departmental initiatives
  • Review the list of current student organizations on LUCommunity
  • Identify how your organization is different from existing groups
• Begin recruiting interested members
• Review student organization policies and expectations listed on the Student Organization Handbook

At this stage, you are encouraged to think through your organization’s purpose, who will be involved, and how it will function on campus. You should also consider whether your organization can realistically be supported with available campus resources, including space, funding, and advising support.

Organizations that are substantially similar to an existing student organization may not be approved.

Before submitting an application on LUCommunity, you must schedule a meeting with Campus Activities Network (CAN). This meeting helps determine whether the organization idea aligns with university policies and campus needs. Meetings can be scheduled via email at can@luc.edu.

Purpose of the Meeting

During the meeting, the CAN team will:

• Discuss the organization idea
• Review potential duplication with existing organizations
• Provide guidance on the application process
• Answer questions about student organization expectations

Prepare to Discuss your Organization Idea

You should prepare a 2–3 minute overview of your organization idea at the meeting.

This should include:

• The community the organization hopes to build
• The purpose and mission of the organization
• Leadership opportunities for members
• How the organization is different from existing groups
• The intended impact on campus

You should be prepared to discuss your filled out New Student Organization Pre-Application Assessment Worksheet at this meeting as well.

After completing the CAN meeting, students may submit their application through LUCommunity during the designated application cycle. To do so, navigate to the "Groups Page" on LUCommunity and select "Register new Registered Student Organization."

Please make sure the application is fully submitted and not saved as draft. You can do so by checking "My Surveys/Forms" on LUCommunity under "My Activity." Late submissions will not be reviewed.

Required Application Materials

Applications must include:

• Organization name and profile information
  • Please note that the title of student organization must be less than 30 characters.
  • If you wish to include LUC in your title, please put it at the end of the title.
• Organization email address
  • CSE does not provide an email address for student organization. Please be prepared to share an email for your organization that multiple e-board members have access to.
  • If your application is approved, please check this email frequently. Logins for space reservation will be shared to this email from Campus Reservations (campus-reservations@luc.edu), and it will be one of the main communication channels between CSE, campus partners, and your organization.
• Mission statement
  • As you develop your mission statement, please reflect on how it aligns with Loyola’s Jesuit values.
• Organization logo
• Roster
  • Student organizations must always have at least ten (10) members and an advisor. These members include: three (3) core e-board positions, seven (7) general members, and one (1) full-time LUC faculty/staff advisor.
    • CSE require student organizations to have a president, treasurer, and another e-board leader of your choice. Organization can determine the third e-board position based on the need of the organization and community. Common positions include event coordinator, communication outreach, etc.
    • Students are able to expand on the e-board positions depending on the needs of the organization.
    • Leadership positions within a Registered Student Organization should be taken by currently enrolled LUC undergraduate students.
    • Membership is required to be open to all LUC students.
    • All e-board members must be in good standing with the University. Conduct checks will be conducted for student organization leaders when the organization is approved.
• Constitution using the required template
  • Student organizations are required to submit a constitution built from the required template here.
  • Please review all the sections and bylaws outlined on the template. Remove guiding questions as you work on your constitution.
  • A constitution is a governing document that CSE will hold you accountable with. This is also a document for students to learn more about the operations and organizational structure. In a sense, they are reviewing what makes this an organization, as opposed to a group of students with shared interests. As you work on the constitution, be transparent, concise, and mindful of reader’s experience.
• Advisor confirmation

Submitting an application does not guarantee approval. Applications are reviewed to ensure they meet University policies and student organization requirements.

If an organization receives conditional approval, both the president and treasurer must complete required orientation provided by the Center for Student Engagement (CSE) before receiving the final approval. Orientation instructions and requirements will be sent to the organization’s official email account.

Final recognition occurs after:

• All required orientation is completed
• All application materials meet University policies

Potential organizations may not function or present themselves as a student organization, including any marketing or outreach, until final approval has been issued by CSE.