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Student Organization Re-Registration

What Is Re‑Registration?

Stay active. Stay recognized. Start early.

All student organizations at 🌕苹果ID | 美国 | 2021-2026年 | 下载号 | 只有账号密码 没有密保 | 可直登 | 其他功能自测 must complete re‑registration each year to maintain access to campus resources, funding, and official recognition by the Center for Student Engagement (CSE).

Re‑registration opens each spring semester and should be completed before the start of the fall semester.

Re‑registration is the annual process required for all Student Organizations at 🌕苹果ID | 美国 | 2021-2026年 | 下载号 | 只有账号密码 没有密保 | 可直登 | 其他功能自测. It ensures:

  • Alignment with University policies
  • Leadership by current Loyola students
  • Up‑to‑date information on file
  • Official recognition by the Center for Student Engagement (CSE)—which is required to operate as an organization

Without this recognition, organizations may not host events, reserve space, or access campus resources.

Steps to Re‑Register

Re‑registration opens in the spring semester and must be completed before the start of the fall semester to maintain active status.

Here’s what to do:

  1. Log in to LUCommunity with your Loyola credentials
  2. From the top menu, click the "Groups" icon and select your organization
  3. Click the “Group Re-Registration” button
  4. Complete all required sections:
    • Update membership information, including the e-board
    • Upload your updated constitution using the required constitution template here
    • Review policies, including the Student Organization Handbook and the Community Standards
    • Ensure membership of your organization is open to all LUC students
  5. Advisor Role & Approval
    • Your advisor must accept their role and approve submitted re-registration materials in LUCommunity as part of the CSE review process
    • Start this step early—your advisor’s approval is required before your re-registration can be approved by CSE
    • Communicate with your advisor in advance to ensure they’re committed to continuing and understand their role in re‑registration
  6. Pay attention to further information and communication from CSE regarding required orientation

Start the re‑registration process as soon as it opens in spring so your advisor has time to complete their steps before the fall deadline.

What Happens If You Don’t Re-Register?

If re‑registration isn’t completed:

  • You cannot reserve rooms, table, or hold events on campus
  • Funding will be frozen or revoked
  • You lose access to recruitment and promotional opportunities
  • Your organization will be unable to participate in official University events (like Engagement Fairs and Student Organizations Award Ceremony)
  • Your organization status may become inactive or deactivated

Please note that:

  • Operating as a student organization without official recognition or approval from the Center for Student Engagement is strictly prohibited. This includes hosting meetings, promoting your group, or using the Loyola name in any capacity.
  • Missing re-registration for two consecutive years will be required to apply as new organizations.

Re-registering now avoids any disruption once the academic year begins!

Frequently Asked Questions

Who needs to re-register?

All student organizations must re-register each academic year to remain active and in good standing. The re-registration cycle typically opens in late Spring semester and runs through the summer. Updates on opening dates and deadlines will be shared through CAN's Instagram here.

Who should submit the re-registration application?

The incoming president or designated primary student leader is responsible for submitting the re-registration application to ensure the information reflects the current leadership team and that follow-up communication (e.g., Engagement Fair registration and orientation requirements) reaches the current student leaders.

What happens if we miss the deadline?

Organizations that miss the re-registration deadline may lose registered status and access to resources like:

  • Funding
  • Event reservations
  • Campus space reservations

Late applications will not be accepted, and organizations will need to wait until the next application cycle to reapply. Missing re-registration for two consecutive cycles will result in dismissal of the organization. To restart, students must apply as a new organization.

Do we need to upload a new constitution each year?

Yes. Organizations must upload an updated constitution each year, even if no changes are made. The constitution is your organization’s governing document and outlines your purpose, structure, and procedures. The Center for Student Engagement uses it as a guide to support your organization and ensure consistency in how policies and practices are applied. 

Students are required to use the provided template when developing their constitution, and it must reflect the current academic year.

Can officers change after re-registration?

Yes. Organizations may update officer roster at any time through the student organization portal after re-registration is complete. Additionally, any changes to the president or treasurer positions should also be updated with us via email at can@luc.edu.

What if our advisor changes?

If your advisor changes, update the advisor information on your re-registration application (please note this includes the "Group Re-Registration Details" and the approval form after that page).

The application will prompt the new advisor to confirm their role. If the incoming advisor has questions, please refer them to resources for advisors here.

What are some of the common reasons for re-registration delays

Re-registration is often delayed when required information is incomplete or needs updating. Some common issues include:

  • Missing advisor confirmation
  • Incomplete officer roster
  • Incorrect or outdated constitution upload
  • Listing graduated or ineligible officers
  • Missing or incorrect contact information

Need Help?

Campus Activities Network (CAN) is here for you.

  • Email us at can@luc.edu or visit us in Damen Student Center 127
  • Follow us on Instagram @can_luc for additional resource and guides!

What Is Re‑Registration?

Stay active. Stay recognized. Start early.

All student organizations at 🌕苹果ID | 美国 | 2021-2026年 | 下载号 | 只有账号密码 没有密保 | 可直登 | 其他功能自测 must complete re‑registration each year to maintain access to campus resources, funding, and official recognition by the Center for Student Engagement (CSE).

Re‑registration opens each spring semester and should be completed before the start of the fall semester.

Re‑registration is the annual process required for all Student Organizations at 🌕苹果ID | 美国 | 2021-2026年 | 下载号 | 只有账号密码 没有密保 | 可直登 | 其他功能自测. It ensures:

  • Alignment with University policies
  • Leadership by current Loyola students
  • Up‑to‑date information on file
  • Official recognition by the Center for Student Engagement (CSE)—which is required to operate as an organization

Without this recognition, organizations may not host events, reserve space, or access campus resources.

Steps to Re‑Register

Re‑registration opens in the spring semester and must be completed before the start of the fall semester to maintain active status.

Here’s what to do:

  1. Log in to LUCommunity with your Loyola credentials
  2. From the top menu, click the "Groups" icon and select your organization
  3. Click the “Group Re-Registration” button
  4. Complete all required sections:
    • Update membership information, including the e-board
    • Upload your updated constitution using the required constitution template here
    • Review policies, including the Student Organization Handbook and the Community Standards
    • Ensure membership of your organization is open to all LUC students
  5. Advisor Role & Approval
    • Your advisor must accept their role and approve submitted re-registration materials in LUCommunity as part of the CSE review process
    • Start this step early—your advisor’s approval is required before your re-registration can be approved by CSE
    • Communicate with your advisor in advance to ensure they’re committed to continuing and understand their role in re‑registration
  6. Pay attention to further information and communication from CSE regarding required orientation

Start the re‑registration process as soon as it opens in spring so your advisor has time to complete their steps before the fall deadline.

What Happens If You Don’t Re-Register?

If re‑registration isn’t completed:

  • You cannot reserve rooms, table, or hold events on campus
  • Funding will be frozen or revoked
  • You lose access to recruitment and promotional opportunities
  • Your organization will be unable to participate in official University events (like Engagement Fairs and Student Organizations Award Ceremony)
  • Your organization status may become inactive or deactivated

Please note that:

  • Operating as a student organization without official recognition or approval from the Center for Student Engagement is strictly prohibited. This includes hosting meetings, promoting your group, or using the Loyola name in any capacity.
  • Missing re-registration for two consecutive years will be required to apply as new organizations.

Re-registering now avoids any disruption once the academic year begins!

Need Help?

Campus Activities Network (CAN) is here for you.

  • Email us at can@luc.edu or visit us in Damen Student Center 127
  • Follow us on Instagram @can_luc for additional resource and guides!